{"id":607,"date":"2022-04-15T09:07:13","date_gmt":"2022-04-15T09:07:13","guid":{"rendered":"https:\/\/resumekit.com\/blog\/?p=607"},"modified":"2023-06-26T08:49:21","modified_gmt":"2023-06-26T08:49:21","slug":"how-to-write-a-professional-email","status":"publish","type":"post","link":"https:\/\/resumekit.com\/blog\/how-to-write-a-professional-email\/","title":{"rendered":"How To Write a Professional Email?"},"content":{"rendered":"\n<p><span style=\"font-weight: 400;\"><\/span><span style=\"font-weight: 400;\">There are lots of instances where you might need to send a professional email. You may need to contact a business partner, send in a job application, ask for references \u2014 and much more.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">In fact, according to<\/span><span style=\"color: #e88768;\"><a style=\"color: #e88768;\" href=\"https:\/\/www.statista.com\/statistics\/456500\/daily-number-of-e-mails-worldwide\/\" target=\"_blank\" rel=\"noopener\"> <span style=\"font-weight: 400;\">Statista<\/span><\/a><\/span><span style=\"font-weight: 400;\">, <\/span>a staggering ten billion emails were sent and received every day globally in 2021.<\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Today, we are looking into how to write a professional email:<\/span><\/p>\n\n\n\n<ul><li><span style=\"font-weight: 400;\"><strong>How<\/strong> to get started<\/span><\/li><li><span style=\"font-weight: 400;\"><strong>What<\/strong> structure to use<\/span><\/li><li><span style=\"font-weight: 400;\"><strong>What<\/strong> to check for before hitting the send button and more<\/span><\/li><\/ul>\n\n\n\n<p><span style=\"font-weight: 400;\">There is also a professional email example you can use as base at the end of this article.<\/span><\/p>\n\n    <div class=\"builder-button\">  \n        <a href=\"\/goapp\/new-resume\" class=\"builder-banner__a\">Create your resume<\/a>\n    <\/div><figure class=\"wp-block-post-featured-image\"><img width=\"768\" height=\"520\" src=\"https:\/\/resumekit.com\/blog\/wp-content\/uploads\/2022\/10\/professional-email.png\" class=\"attachment-post-thumbnail size-post-thumbnail wp-post-image\" alt=\"How To Write a Professional Email?\" loading=\"lazy\" srcset=\"https:\/\/resumekit.com\/blog\/wp-content\/uploads\/2022\/10\/professional-email.png 768w, https:\/\/resumekit.com\/blog\/wp-content\/uploads\/2022\/10\/professional-email-300x203.png 300w, https:\/\/resumekit.com\/blog\/wp-content\/uploads\/2022\/10\/professional-email-50x34.png 50w\" sizes=\"(max-width: 768px) 100vw, 768px\" \/><\/figure>\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<label for=\"ez-toc-cssicon-toggle-item-69e5ee08d7511\" class=\"ez-toc-cssicon-toggle-label\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #2c1e39;color:#2c1e39\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #2c1e39;color:#2c1e39\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input type=\"checkbox\"  id=\"ez-toc-cssicon-toggle-item-69e5ee08d7511\"  aria-label=\"Toggle\" \/><nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/resumekit.com\/blog\/how-to-write-a-professional-email\/#How_to_write_a_professional_email_in_five_quick_steps\" >How to write a professional email: in five quick steps<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/resumekit.com\/blog\/how-to-write-a-professional-email\/#Set_a_goal\" >Set a goal<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/resumekit.com\/blog\/how-to-write-a-professional-email\/#Know_your_audience\" >Know your audience<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/resumekit.com\/blog\/how-to-write-a-professional-email\/#Keep_it_short\" >Keep it short<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/resumekit.com\/blog\/how-to-write-a-professional-email\/#Run_the_email_through_a_spell_checker\" >Run the email through a spell checker<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/resumekit.com\/blog\/how-to-write-a-professional-email\/#Be_mindful_of_the_recipients_time\" >Be mindful of the recipient\u2019s time<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/resumekit.com\/blog\/how-to-write-a-professional-email\/#How_to_format_and_structure_a_formal_email\" >How to format and structure a formal email<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/resumekit.com\/blog\/how-to-write-a-professional-email\/#Subject\" >Subject<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/resumekit.com\/blog\/how-to-write-a-professional-email\/#Greeting\" >Greeting<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/resumekit.com\/blog\/how-to-write-a-professional-email\/#Email_body\" >Email body<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/resumekit.com\/blog\/how-to-write-a-professional-email\/#Closing\" >Closing<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/resumekit.com\/blog\/how-to-write-a-professional-email\/#Email_signature\" >Email signature<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/resumekit.com\/blog\/how-to-write-a-professional-email\/#Attachments\" >Attachments<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/resumekit.com\/blog\/how-to-write-a-professional-email\/#Your_email_checklist_before_hitting_%E2%80%9Csend%E2%80%9D\" >Your email checklist before hitting \u201csend\u201d<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/resumekit.com\/blog\/how-to-write-a-professional-email\/#Examples_of_professional_emails\" >Examples of professional emails<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/resumekit.com\/blog\/how-to-write-a-professional-email\/#Professional_Email_Example_1_job_application\" >Professional Email Example #1: job application<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/resumekit.com\/blog\/how-to-write-a-professional-email\/#Professional_Email_Example_2_asking_someone_to_be_your_reference_on_a_resume\" >Professional Email Example # 2: asking someone to be your reference on a resume<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/resumekit.com\/blog\/how-to-write-a-professional-email\/#Professional_Email_Example_3_vacation_request\" >Professional Email Example #3:&nbsp;vacation request<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"How_to_write_a_professional_email_in_five_quick_steps\"><\/span>How to write a professional email: in five quick steps<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">Here are five quick steps to get you started with professional correspondence:<\/span><\/p>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"Set_a_goal\"><\/span>Set a goal<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">Before you start writing an email, ask yourself one question: what do you want the reader to do after reading your email. This is the purpose of your email and everything you write next should work towards accomplishing it. <\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">For instance, if you are sending a project for review, make sure to explain what the project is, what kind if feedback you are looking for and how you will use it.<\/span><\/p>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"Know_your_audience\"><\/span>Know your audience<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">Another thing to keep in mind when writing your email is who you are writing it for. This will determine the tone of your email.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">For instance, if you are writing a business email to someone you\u2019ve never interacted with before, it\u2019s best to keep it formal and polished. Avoid including jokes and other informalities in such emails and keep them short and to the point. On the other hand, if you are writing an email to a colleague, your tone may be lighter and more relaxed.<\/span><\/p>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"Keep_it_short\"><\/span>Keep it short<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">The one very important thing to know when writing any email is that people now have very little time. If your email is too long, there is a good chance that the reader will simply scan through it. As a result, they might miss out on key information or the message of your email may get diluted.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">To avoid all of the above, keep your email short and set a clear structure. Do not include too many messages or questions at once.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Once you are done writing your email, go over it one more time. Watch out for<\/span><\/p>\n\n\n\n<ul><li><span style=\"font-weight: 400;\">Irrelevant information<\/span><\/li><li><span style=\"font-weight: 400;\">Lengthy sentences<\/span><\/li><li><span style=\"font-weight: 400;\">Filler words<\/span><\/li><li><span style=\"font-weight: 400;\">Superfluous details \u2014 and the like<\/span><\/li><\/ul>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"Run_the_email_through_a_spell_checker\"><\/span>Run the email through a spell checker<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">Before you send out your email, make sure it\u2019s error-free. Even a small typo can make a bad first impression. You can check your email manually, just carefully going through each word and paying attention to punctuation. You can also rely on the built-in spell check that is available in most email clients. Alternatively, download a professional spell checker online. Some of these may require a subscription or a small fee, but they come with extra features. Professional editing tools can help you make your email more concise and deliver your message more efficiently.<\/span><\/p>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"Be_mindful_of_the_recipients_time\"><\/span>Be mindful of the recipient\u2019s time<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">When sending the email, make sure to do so at an appropriate time. If the recipient of your email lives in a different time zone, check what time it is in their part of the globe before hitting \u201csend\u201d. True, most people will only check their email box when they are available. However, if someone is expecting an urgent email, they may have their email notifications on beyond work hours. If what you are sending is not urgent, make sure to wait till the official working hours.<\/span><\/p>\n\n\n    <div class=\"builder-banner-top\">\n        <div class=\"builder-banner-top__title\">\n            You'll Never Find a Good Job\n        <\/div>\n        <div class=\"builder-banner-top__text\">\n            It\u2019s a job hunter\u2019s common fear, but we can help boost your chances!\n        <\/div>    \n        <a href=\"\/goapp\/new-resume\" class=\"builder-banner-top__a\">Click to use resume builder<\/a>\n    <\/div><h2><span class=\"ez-toc-section\" id=\"How_to_format_and_structure_a_formal_email\"><\/span>How to format and structure a formal email<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">There are several key structural components you should include in a professional email:<\/span><\/p>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"Subject\"><\/span>Subject<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">Your email should start with a subject. If you don\u2019t include one, your message may not be opened. Or, it may go directly to Spam.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">The subject of your email should tell the reader what the email is about. It should be short and to the point \u2014 no longer than nine words.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Here are some examples of effective subject lines:<\/span><\/p>\n\n\n\n<blockquote class=\"wp-block-quote\" style=\"font-size:17px\"><p><em>Applying for Head Developer \u2013 Rebecca Jones<\/em><\/p><p><em>Thank You \u2013 Head Developer Interview<\/em><\/p><p><em>Referred for Head Developer \u2013 Rebecca Jones<\/em><\/p><\/blockquote>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"Greeting\"><\/span>Greeting<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">Start your letter with a greeting. If possible, find out the name of the person who will be reading your email. This will help make your greeting more personal. You can often find this information on the company\u2019s website or their LinkedIn page. If you can\u2019t find the information online, you could also reach out to the company directly and ask the receptionist if they can provide the information you need.<\/span><\/p>\n\n\n\n<blockquote class=\"wp-block-quote\" style=\"font-size:17px\"><p><em>Example greeting: Dear Mrs. Jones,<\/em><\/p><\/blockquote>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"Email_body\"><\/span>Email body<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">Make sure to give your email body a clear structure. This will make your email easy to read and scan through:<\/span><\/p>\n\n\n\n<ul><li><span style=\"font-weight: 400;\">Intro<\/span><\/li><li><span style=\"font-weight: 400;\">Why you are writing this email (purpose)<\/span><\/li><li><span style=\"font-weight: 400;\">Thank you (for the person\u2019s time, considering your request, etc.)<\/span><\/li><\/ul>\n\n\n\n<p><span style=\"font-weight: 400;\">If you are applying for a new job, you can put your cover letter in the email body (unless the job description asks you to send it as a separate document).<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">If you are inquiring about potential job opportunities, specify why you are interested in working for this specific company.<\/span><\/p>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"Closing\"><\/span>Closing<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">End your email with a formal closing. These include phrases like:<\/span><\/p>\n\n\n\n<ul><li><span style=\"font-weight: 400;\">All the best<\/span><\/li><li><span style=\"font-weight: 400;\">Best regards<\/span><\/li><li><span style=\"font-weight: 400;\">Cordially yours<\/span><\/li><li><span style=\"font-weight: 400;\">Sincerely yours<\/span><\/li><li><span style=\"font-weight: 400;\">Thank you<\/span><\/li><li><span style=\"font-weight: 400;\">With appreciation<\/span><\/li><li><span style=\"font-weight: 400;\">With gratitude<\/span><\/li><li><span style=\"font-weight: 400;\">And more<\/span><\/li><\/ul>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"Email_signature\"><\/span>Email signature<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">At the very end of your email, add a signature. Your email signature should include your full name, title (if applicable), a link to your professional website\/portfolio\/Linkedin page and phone number (if this is how you want to be contacted).<\/span><\/p>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"Attachments\"><\/span>Attachments<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">If there are attachments that go with your email (resume, portfolio, sample work, etc.), don\u2019t forget to send them. Fortunately, a lot of email clients will now give you a reminder to attach files if you mention the word \u201cattachments\u201d in the body of the email.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Sending a job search email often involves attaching files, a resume, portfolio, or other sample work. Make sure to double-check that you have attached all the files mentioned in your email before hitting the &#8220;send&#8221; button.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Learn <\/span><a href=\"https:\/\/resumekit.com\/blog\/how-to-write-a-resume\/\"><span style=\"color: #e88768;\"><span style=\"font-weight: 400;\">how to write a resume<\/span><\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n\n\n\n<h2><span class=\"ez-toc-section\" id=\"Your_email_checklist_before_hitting_%E2%80%9Csend%E2%80%9D\"><\/span>Your email checklist before hitting \u201csend\u201d<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">Here\u2019s a good practice to have. Every time before you hit \u201csend\u201d on an important email, go over it one more time and check for the following:<\/span><\/p>\n\n\n\n<ul><li><span style=\"font-weight: 400;\">Does your email have a subject line?<\/span><\/li><li><span style=\"font-weight: 400;\">Is the email and name of the recipient correct?<\/span><\/li><li><span style=\"font-weight: 400;\">Have you attached all the documents you\u2019ve mentioned in the email?<\/span><\/li><li><span style=\"font-weight: 400;\">Make sure your attachments are properly titled and it is clear to the recipient what these files are.<\/span><\/li><li><span style=\"font-weight: 400;\">Remove any unnecessary information to keep your email as short as possible.<\/span><\/li><li><span style=\"font-weight: 400;\">Check your grammar and spelling or run your email through a spell checker.<\/span><\/li><li><span style=\"font-weight: 400;\">Make sure you are using a professional font and your email has a uniform style.<\/span><\/li><\/ul>\n\n\n\n<h2><span class=\"ez-toc-section\" id=\"Examples_of_professional_emails\"><\/span>Examples of professional emails<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"Professional_Email_Example_1_job_application\"><\/span>Professional Email Example #1: job application<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<blockquote class=\"wp-block-quote\" style=\"font-size:17px\"><p><em><strong>Dear Mr. Kemp,<\/strong><\/em><\/p><p><em>I am writing to inquire about the Marketing Copywriter opening at your company. I was referred to you by a former colleague \u2014 Mr.Thompson \u2014 who suggested that I might be a good fit for this position.<\/em><\/p><p><em>Here\u2019s a bit about me.<\/em><\/p><p><em>For the past three years, I\u2019ve worked freelance for a number of marketing agencies specializing in sales and advertorial content. I am well-versed in social media and have a portfolio of projects that I have attached to this email together with my resume.<\/em><\/p><p><em>I believe that my experience in marketing and a strong passion for writing make me a good candidate for the Marketing Copywriter position in your company. I would be happy to do a trial write-up upon your request.<\/em><\/p><p><em>Thank you for your time and considering my application. If there is any more information you need, please let me know. I am looking forward to your feedback.<\/em><\/p><p><strong><em>Best Regards,<\/em><\/strong><\/p><p><strong><em>Jeana Thompson<\/em><\/strong><\/p><p>_________________<\/p><p>Jeana Thompson<\/p><p>jeana.thompson@email.com<\/p><p>555-123-3245<\/p><p>linkedin.com\/in\/jeanathompson<\/p><\/blockquote>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"Professional_Email_Example_2_asking_someone_to_be_your_reference_on_a_resume\"><\/span>Professional Email Example # 2: asking someone to be your reference on a resume<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<blockquote class=\"wp-block-quote\" style=\"font-size:17px\"><p><em><strong>Dear Ted,<\/strong><\/em><\/p><p><em>This is Michael, your former colleague at XYZ Company.<\/em><\/p><p><em>I hope you are doing well. Last time we talked, you mentioned you were planning to go on vacation. How did it go?<\/em><\/p><p><em>I am reaching out to ask you to be a reference on my resume. I am now applying for a job at ABC company. If you remember our conversations, this has been a long-term ambition of mine.<\/em><\/p><p><em>&nbsp;I am currently going through interviews and there is a chance I may be asked to provide references \u2014 which has made me think of you.<\/em><\/p><p><em>I feel that as my supervisor of almost five years, you\u2019ve come to know me quite well professionally. And I was hoping you could talk to my potential new employer about my performance as your head developer.<\/em><\/p><p><em>I\u2019ve attached my resume and the job description to this email so that you have an idea of what providing a reference may involve. Let me know if you need any more information.<\/em><\/p><p><em>Please feel free to tell me honestly how you feel about it. I will completely understand if being a reference to someone is not in your current plans.<\/em><\/p><p><em>Thank you for considering this. Hope we can talk soon.<\/em><\/p><p><strong><em>Best wishes,<\/em><\/strong><\/p><p><strong><em>Brian<\/em><\/strong><\/p><p><strong><em>(646) 980-3841<\/em><\/strong><\/p><p><strong><em>briansommers@gmail.com<\/em><\/strong><\/p><\/blockquote>\n\n\n\n<p><span style=\"font-weight: 400;\"> <\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Learn more about<\/span> <a href=\"https:\/\/resumekit.com\/blog\/how-to-ask-someone-to-be-a-reference\/\"><span style=\"font-weight: 400; color: #e88768;\">how to ask someone to be a reference on a resume<\/span><\/a> <span style=\"font-weight: 400;\">and<\/span> <span style=\"font-weight: 400;\"><span style=\"color: #e88768;\"><a href=\"https:\/\/resumekit.com\/blog\/how-to-list-references-on-resume\/\">how to list references on a resume<\/a><\/span>.<\/span><\/p>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"Professional_Email_Example_3_vacation_request\"><\/span><span style=\"font-weight: 400;\">Professional Email Example #3:&nbsp;vacation request<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<blockquote class=\"wp-block-quote\" style=\"font-size:17px\"><p><strong>Subject: vacation request for July 15-20<\/strong><\/p><p>___________<\/p><p><em>Dear Ms.Jones,<\/em><\/p><p><em>I am writing to request a vacation from Wednesday, July 15th to Monday, July 20th.<\/em><\/p><p><em>Needless to say, all my current projects and pending tasks will be completed well in advance before these dates.<\/em><\/p><p><em>Looking forward to your approval.<\/em><\/p><p><strong><em>Sincerely,<\/em><\/strong><\/p><p><strong><em>Jessica Martin<\/em><\/strong><\/p><p><strong><em>Sales Manager<\/em><\/strong><\/p><\/blockquote>\n\n\n\n<p><span style=\"font-weight: 400;\">We hope you\u2019ve found some useful tips on styling and structuring a professional email in this post. You can also use the examples we\u2019ve provided here as base when composing your own email. However, it\u2019s essential that you fully customize what you are writing to your own situation.<\/span><\/p>\n\n\n\n<p><strong>Always keep these three things in mind:<\/strong><\/p>\n\n\n\n<ul><li><span style=\"font-weight: 400;\">Why you are writing<\/span><\/li><li><span style=\"font-weight: 400;\">Who you are writing to<\/span><\/li><li><span style=\"font-weight: 400;\">What you want them to do after reading the email<\/span><\/li><\/ul>\n    <div class=\"builder-banner\">\n        <div class=\"builder-banner__title\">\n            Build your perfect resume in&nbsp;a&nbsp;snap\n        <\/div>\n        <div class=\"builder-banner__text\">\n            Use templates created by HR pros to make your resume and cover letter catch the recruiter's eye.\n        <\/div>    \n        <a href=\"\/goapp\/new-resume\" class=\"builder-banner__a\">Create your resume<\/a>\n    <\/div><div style='text-align:left' class='yasr-auto-insert-visitor'><\/div>","protected":false},"excerpt":{"rendered":"<p>There are lots of instances where you might need to send a professional email. You may need to contact a business partner, send in a [&hellip;]<\/p>\n","protected":false},"author":4,"featured_media":2651,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_mi_skip_tracking":false,"yasr_overall_rating":0,"yasr_post_is_review":"","yasr_auto_insert_disabled":"","yasr_review_type":""},"categories":[5,3],"tags":[],"table_tags":[],"yasr_visitor_votes":{"number_of_votes":0,"sum_votes":0,"stars_attributes":{"read_only":false,"span_bottom":false}},"_links":{"self":[{"href":"https:\/\/resumekit.com\/blog\/wp-json\/wp\/v2\/posts\/607"}],"collection":[{"href":"https:\/\/resumekit.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/resumekit.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/resumekit.com\/blog\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/resumekit.com\/blog\/wp-json\/wp\/v2\/comments?post=607"}],"version-history":[{"count":17,"href":"https:\/\/resumekit.com\/blog\/wp-json\/wp\/v2\/posts\/607\/revisions"}],"predecessor-version":[{"id":6329,"href":"https:\/\/resumekit.com\/blog\/wp-json\/wp\/v2\/posts\/607\/revisions\/6329"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/resumekit.com\/blog\/wp-json\/wp\/v2\/media\/2651"}],"wp:attachment":[{"href":"https:\/\/resumekit.com\/blog\/wp-json\/wp\/v2\/media?parent=607"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/resumekit.com\/blog\/wp-json\/wp\/v2\/categories?post=607"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/resumekit.com\/blog\/wp-json\/wp\/v2\/tags?post=607"},{"taxonomy":"table_tags","embeddable":true,"href":"https:\/\/resumekit.com\/blog\/wp-json\/wp\/v2\/table_tags?post=607"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}