The multiple steps involved in job applications for roles like process engineering can be challenging. You must make your resume stand out by showcasing the right amount of skill and work experience in a way that grabs the recruiter’s attention.
But the recruiter may need more information after going through your resume and picking interest in your application. After all, the resume only shows your professional career at a glance and your skills in bullet points.
You need to talk about yourself and show the hiring manager the person behind the resume. That’s where the cover letter comes in clutch.
What Should You Write in a Cover Letter?
You may think that your process engineer resume
is enough to grant you an interview but that’s not always the case.
While every recruiter wants to see your skills, qualifications, and experience in a scannable format, they’ll also want to know more about you once they’re interested.
So, the resume shows your profile and tells the hiring manager if you’re good on paper. The cover letter takes things further to humanize you and showcase your personality.
That’s why you must write a great cover letter to show the employer that you have the personality to back up your glowing skills and qualifications.
What are the Benefits of a Great Process Engineer Cover Letter
Let’s tell you some of the things you rely on a cover letter to do for you.
It Allows You to Introduce Yourself
Indeed, your professional summary or career objective can pass off as an introduction. Yet, that still feels like a third-party testament.
The cover letter carries your voice and speaks directly to the hiring manager in a semi-formal tone.
It gives you an opportunity to show the person behind the many process engineering qualifications, skills, and experience. You’ll have the chance to create the first impression, which will establish how they go on to perceive you.
You Can use it to Elaborate on Your Skills and Experiences
You only get to list out your skills and share a few points about your experience in a typical chronological resume. Even if you use a functional resume, relevant skills are merely outlined with bullet points.
But the cover letter is more conversational. You can use it to elaborate on your past experiences and show how you can put your skills to use. You can narrate how you designed, implemented, and maintained manufacturing processes, with details that exhibit your expertise.
You can also go on and tell the recruiter about a notable challenge you faced and handled, as long as it’s relevant to the job description.
Show Your Personality
How you articulate ideas and narrate situations shows the recruiter who you are. They will be able to explore what motivates you and understand how you see things.
Apart from letting them find out who you are through your messaging, you can also open up about your personality traits. For example, you can tell them how your personal attributes helped make collaboration with stakeholders easy in implementing industrial processes.
Illustrate Your Passion for the Role
Motivation is another thing recruiters can’t really confirm by looking at a resume. After all, anyone can say they’re highly motivated.
With the cover letter, the hiring manager will be able to gauge how passionate you are about working with their company. They’ll see your excitement - or the lack thereof - through your tone of voice and the level of research you put into writing the cover letter.
It wouldn’t also hurt to clearly state your admiration for the company and your eagerness to work with them.
Process Engineer Cover Letter Example
How to Write A Process Engineer Cover Letter: Effective Steps
The cover letter isn’t just a piece of document that you can whip up without structure. It doesn’t matter if you know all the things to say or have lots of experiences to share.
From writing your name and addressing the letter’s recipient to ordering your paragraphs and using the right closing salutation, there are practical steps that you must take to write a winning cover letter.
We’ll walk you through those steps one after the other and show you examples. Let’s get started.
Your contact information appears at the top of the cover letter but under your name. It looks almost the same as your resume header, depending on the style you choose.
Things you should include in your contact information are your:
- Phone number
- Email address
- Website or portfolio
- LinkedIn profile or any other relevant social media profile
That’s not all. These are sacred tips that you must remember when writing your contact info:
- Your contact information should be consistent with what you listed on your resume. Don’t use different email addresses, phone numbers, or even social media websites.
- Use the same name arrangement on your cover letter and resume. The standard format starts with your first name and ends with your last name.
- You don’t have to add your exact house or mailing address. Writing out your city or state name should be okay.
- Don’t use your current work email.
- Avoid using an email address that bears your nickname. Make sure it looks professional. It should ideally contain your first and last names.
Add the date right after your contact information.
San Jose, California - 111-123-1234
firstname.lastname@example.org - catorinaphilips.com
The Opening Salutation
The opening salutation should include the recruiter’s name. If you don't know their name, there are ways to get it. This is one of those aspects of the cover letter that shows you did your research.
You can follow these steps to know the company's hiring manager:
- Search for the company on LinkedIn and go to the People section to find the head of recruitment, HR manager, or head recruiter. Their job title may be different, so be creative with your search.
- Head to the company's website and navigate to the "Meet the team," "Our People," or “About us” page.
- If you don't find the hiring manager's name through those two methods, you can call the company's sales line or HR department to find out. Since there's an open role, make it clear that you need the name to address your application.
If you're still unable to find the hiring manager's name, you can use their job title at the beginning of the address.
The opening salutation follows your address. Again, you should ideally address the recruiter by name as this would trigger an emotional response and evoke a sense of familiarity.
Research has shown
that people react differently when they hear their names as it activates some areas in the brain.
You can use their first or last name, depending on the company's social culture. To be sure which to use, head over to the company's website and social media channels to do some reading. You can also go through the hiring manager's social media pages to get a feel of what they'll likely respond to.
You can start the address with Dear Mr or Ms followed by their last name. If they have professional titles such as Dr, start with that instead.
Any of these can work:
- Dear Fidel Brown
- Dear Mr. Brown
- Dear Hiring Manager
- Dear Recruiter
Avoid using the following salutations as they're out of date and old-fashioned:
- Dear sir
- Dear madam
- To whom it may concern
Your Opening Paragraph Should Grab their Attention
The first paragraph will either keep the recruiter reading the rest of the letter or kill their interest.
That's why you have to use the right words to grab their attention. It should also make them want to go on to the next paragraph to find out more.
Ideally, you should sprinkle specific information throughout the paragraph, such as your profession, the open position, and how you learned about the job.
You should also express your excitement about the role and your application and use a direct, friendly tone.
If you were referred by a current employee of the company, you can use the first paragraph to point that out.
Here's a process engineer cover letter example showing the first paragraph:
I did not hesitate to prepare my application once I saw the job opening for a process engineer at Swivel PLC. That's how excited I am about the opportunity. I believe my 6+ years of experience and relevant skills as a manufacturing process engineer makes me the right fit for the job.
Show that You're Qualified for the Job
Your next paragraph should highlight some of the company's needs and how your expertise can help. It should essentially show what you bring to the table.
Just mentioning your years of experience and skills is the same as listing that information on your resume.
So, use the next two paragraphs to explain how you've used those skills in the past to solve similar problems.
I have extensive experience in performing risk analysis and designing cost-effective manufacturing processes, both of which are areas mentioned in your job listing.
In my position as process engineer at Clings Manufacturing, my risk assessment skills helped reduce error occurrences by 13% and mitigated the risk of equipment damage, injury, and loss of life. Also, overall output and productivity increased by 24% as a result of the changes I proposed and implemented.
Talk More About Your Experience in a Similar Role
Spend more time showing how competent you are by throwing in more statistics about your previous roles.
Here's an example:
I designed and implemented a communication policy to improve collaboration and workflow between the quality assurance and engineering teams, which resulted in a 12% increase in efficiency.
My numerous achievements saw me win employee of the year, a record-making three times in a row.
During my time as a Quality Control manager at Shade PLC, I identified inefficiencies and proposed corrective measures using CAPA plans. The measures resulted in a 28% increase in production output and a 12% reduction in safety hazards.
Assert Yourself as the Right Candidate for the Position
From heading to the close of the letter, reiterate your experience and skills and how they'll benefit the company.
Doing that will remind the recruiter about your expertise and help them connect your skills to the open position. That way, they'll determine whether you're the right fit for the role.
With my years of experience in similar roles and my training as a process engineer, I offer an exceptional blend of process management and technical skills that equip me to iterate the same results in my role with your company.
I believe I can improve your current processes and save your organization time and money.
Use the Right Closing Paragraph
Remember that the recruiter also wants someone who'll be excited to work with them. So, use your
closing paragraphs to reiterate your motivation to work with the company.
Here's an example:
I find your organization's drive towards more environmentally sustainable and energy-efficient operations appealing. It aligns with the goals and principles that motivate and define my entire career as a process engineer.
Being a part of Swivel PLC will be a highlight of my professional life. I would love to join the organization and put my proven abilities and track record to work.
Thank you for taking the time to read my application.
Now, end with a formal salutation. You can use any of the following:
- Best wishes
- Kind regards
- Yours sincerely
Helpful Tips for Writing an Effective Process Engineer Cover Letter
The examples and steps above can serve as a process engineer cover letter template. But it would be unwise to just follow the style without applying your personality to the cover letter.
Your employment situation and the job description should guide how you write the cover letter.
Go through the following tips:
- Use a lot of white space to make your letter readable. You can use bullet points to list some of your achievements.
- Use as few words as possible and avoid over-explaining or repeating ideas and situations.
- Use experiences and situations that are true and verifiable.
- Avoid adding stories and details that aren't relevant to the job description.
- Details such as your experience, education, and skills should complement your resume.
- Proofread your cover letter multiple times to clean out any mistake. You should also hand it over to someone else to go through.
Writing a cover letter isn't rocket science, but you still have to get it right. Remember to strike the right tone, talk about your experience in the companies you listed in your resume, and show your excitement about the role.
Seun Ibukun has spent several years working in media, comms and HR. He has multiple degrees in linguistics and loves to talk about literature, tech, and offer career advice. He`s currently hanging out in the tropics on the first leg of a world tour.