Cover letters can be a bit of an art form when they include the proper salutation to their recipient. Since you’re creating your own cover letter and don’t have a name to address it to, you might feel a little stuck.
Don’t worry; there are plenty of ways to still address your cover letter appropriately, even if you don’t have this information readily available.
Let’s take a look at five different ways on how to address a cover letter without a name.
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5 Popular Ways to Address a Cover Letter Without a Name
How long a cover letter should be is important somehow. What matters is that it is addressed directly to someone specific, such as Dear Mr. Jones or Dear Recruiter.
If there is no name in the email asking you to submit your cover letter, then try these five ways on how to address a cover letter without a name:
1. To the Hiring Manager
If you don’t know who will be reading your cover letter, it’s best to start with To the hiring manager and follow that up with a more personal introduction. These words should sound professional so that they’re easy for whoever is reading them to digest while they’re reviewing your resume/cover letter.
To the Hiring Manager:
I am writing to you because I am interested in the position of __. I have seen that you are looking for candidates and my qualifications seem to be a good fit. I believe that I have what it takes to do this job well.
Please find my CV attached for your review and consideration. Thank you so much for your time, and looking forward to your response.
If you have any questions about anything, please feel free to contact me at __. I’m happy to answer any questions and provide additional information as needed.
2. Dear Hiring Manager
It is important to address the cover letter recipient with a formal greeting. And when making cover letters, the most commonly used term is Dear, which is often used before the recipient’s name.
Since this is a formal greeting, any titles that follow should use this style. If possible, avoid salutations that are gender specific. Also, avoid informal salutations, such as those that include the words Hi and Hello.
It is important that you specify what kind of work experience you have in the cover letter and why this job is right for you. Let the Hiring Manager know that they can reach out to you anytime during their application process if they want to talk more about it.
Lastly, make sure that you end your cover letter properly.
Dear Hiring Manager,
I hope you’re having a great day!
I’m writing in response to your recent posting. My name is __, and I’m excited about the possibility of working with you.
I noticed that the company is looking for someone who has experience in __, and I would love to share my qualifications with you.
Feel free to contact me at _ so we can talk more about it. Thank you for your time, and have a great day!
3. Dear [Company Name]
There are a lot of reasons why you might not have a name in your cover letter. Maybe you’re applying for a job, and the company hasn’t been formally named yet, or maybe you’ve applied to an organization that doesn’t use names in their communications.
Whatever the reason, it can be tricky to address your cover letter without a name. But that doesn’t have to be a cause of headaches. In such a case, use Dear Company Name.
This option is the best way to go if the company has already publicly announced its name. For example, you can say, “Dear Google”.
I’m writing this cover letter to apply for the __ role.
[Add career highlights and other relevant experiences.]
Please feel free to reach out to me with any questions that you may have. Enjoy the rest of the day!
Hello is one of the most common ways to address a cover letter without a name. If you are making your cover letter formal, use Dear Hiring Manager, but if you are using a more casual tone, try something like Hello.
If you know who will be reviewing your application, it’s also appropriate to use their name in the salutation.
Hello Hiring Manager,
My name is __. I hope you’re doing well.
I was reading your job listing and noticed that you’re looking for someone to fill the position of (job title). I’m very interested in this opportunity because __.
Thank you for taking the time to read my cover letter, and I’d love to learn more about your company, so feel free to reach out if there’s anything else you need from me!
5. Dear Sir or Madam
Finding the right words when creating a cover letter you will send to an unknown person or company is always difficult. But there are many ways to address your cover letter that will have your potential employer reading it and considering you for the position. Dear Sir or Madam is just one example.
The use of Dear is typically seen as a more formal way to address your cover letter, and Sir or Madam is used when you don’t know the gender of the person reading your correspondence. When in doubt, stick with these two options for addressing a cover letter without knowing the recipient’s name.
However, this is only ideal if you know the gender of the hiring manager but don’t know their name. If you are not sure whether the hiring manager is he or she, consider using a gender-neutral salutation.
I hope this letter finds you well.
I am writing to apply for the __ position you recently posted on the __ job site. I am confident that my knowledge, skills, and experience would be an asset to your awesome team.
I am enclosing my resume/CV for your consideration. Thank you very much for taking the time to read my letter and considering me for this opportunity.
Other Salutations to Use When You Don’t Have a Name
There are many different ways to start a cover letter, but if you don’t have the name of the person you are addressing, then it can be difficult to come up with a good opening.
The most common way to address someone in a cover letter is by using their title and last name. If this isn’t possible, there are other ways that you can use as well. One way is to start off with any of the salutations mentioned above. Another option is to start off with these options:
- Dear Hiring Committee
- Dear [Department Name] Hiring Team
- To the Recruiting Team
- Dear Recruiting Team
- Dear Human Resources Manager
- Dear [Title of the Person You Would Be Reporting to]
- Dear [Company Name] Recruiter
- Dear [Position Title] Recruiting Manager
- To the [Department Name of the Position You Are Applying for]
- Dear Hiring Manager or Interviewer
- Dear Hiring Manager of Company X
- Dear Person in Charge of Hiring
Tips to Find the Names of Employers and Hiring Managers
A cover letter may seem like a small part of the hiring process, but it has an enormous impact on whether or not your resume will even be opened by the company you’re applying to.
One way to ensure your cover letter isn’t ignored is by addressing it properly, which can be difficult if you don’t know to whom you’re writing it!
To help you figure out the name of the cover letter’s recipient, here are some tips:
Tip #1: Check the company’s website.
If you know the company’s name and they have a website with contact information, that’s usually the best place to start.
Tip #2: Review job listing sites.
If you’re applying through an online job application site like Indeed, then there will be an option to check to whom the cover letter will be sent. The job posting usually provides you with the names of employers or hiring managers.
Tip #3: Use LinkedIn.
The easiest way to find out the name of the Hiring Manager is to check LinkedIn. The job posting usually includes information about the Hiring Manager. Visit the profile, where it’ll list their current position as well as past positions on their profile page.
Tip #4: Check the job description.
Check the job description to find the name of potential hiring managers. Sometimes, it’s just there. All you need to do is read through the job posting.
Tip #5: Search social media.
You can probably find the names of recruiters on social media. See Facebook or Twitter for any information you can use in writing the cover letter.
How to Make the Perfect Cover Letter
When sending your cover letter without the name, you must be sure that you are addressing the person who is in charge of hiring. Avoid using To Whom It May Concern at all costs. If it is unavoidable, aim to get personal as soon as possible. If you’re emailing a large company, mention specific people you have spoken with over email or via social media in your letter.
To make the perfect cover letter, use an online cover letter maker. This is the best and easiest way to address your cover letter without knowing the name of the company.
The cover letter maker will have all of your information and personalize it for you. Plus, it will give tips on what to include in your cover letter. An online cover letter maker will walk you through each step and ensure that your cover letter looks professional.
You can also get help from other people who are reviewing cover letters if you need more advice on how to approach this. They will know everything about how these companies operate and be able to provide insight into what might work for them.
Writing a cover letter can seem like one of the most time-consuming and overwhelming parts of your job search, especially when you don’t know who the person you’re writing to is. However, cover letters are necessary.
If you don’t know the name of the person you’re writing to, that doesn’t mean you should throw in the towel and not write one at all, though. These five ways on how to address a cover letter without a name will ensure that your application still gets noticed.